Job Description

Reports To: Office Manager/Supervisor.

Job Summary:
The Office Assistant will provide administrative and clerical support to ensure efficient day-to-day operations of the office. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Assistant will assist staff, handle communications, maintain records, and perform general office duties.

Key Responsibilities:

• Answer and direct phone calls in a professional manner.
• Manage incoming and outgoing correspondence (emails, mail, packages).
• Maintain organized filing systems (digital and physical).
• Assist with scheduling meetings, appointments, and events.
• Prepare and edit documents, reports, and spreadsheets as needed.
• Order and maintain office supplies and equipment.
• Perform basic bookkeeping or data entry tasks as assigned.
• Support staff with administrative tasks and special projects.
• Ensure the office is clean, organized, and well-maintained.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in an administrative or office support role preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Professional demeanor and customer service skills.

Work Schedule:

• Monday, Wednesday, and Friday 9am to 5pm.

Physical Requirements:

• Ability to sit, stand, and work at a desk for extended periods.
• Occasionally lift up to 25 lbs (supplies, files, equipment).

Compensation & Benefits:

• $23 per hour.

Established in 2000, Heart CPR is the premier provider of American Red Cross and American Heart Association Training Programs. We train over 50,000 people annually to respond to emergencies. We have offices in San Diego, Laguna Hills, Orange and Ontario, with remote training throughout Southern California.

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