Job Description

Location: Remote (must reside in the Denver Metro area) — occasional in-person presence required at our Colorado office or event locations.

Compensation: This is a part-time position at 20-30 hours per week. Annualized Full-Time Equivalent (FTE) salary is $50,710 , which equates to approximately $19.47/hour for this part-time role.

Position Summary

The Office Manager will play a critical role in keeping our operations running smoothly. Reporting directly to the Vice President of Finance and supporting the CEO, this person will serve as a key administrative hub for the organization. From bank reconciliations and onboarding to preparing for board and staff meetings, you’ll bring your organizational magic to a wide range of responsibilities that help the team focus on our mission.

Key Responsibilities

Financial & Operational Support

• Perform monthly bank reconciliations in coordination with the VP of Finance.
• Maintain accurate documentation and assist with filing and tracking financial records.
• Support our Empowering Education Platform

Administrative Management

• Serve as the primary point of contact for internal and external office communications.
• Manage office logistics, including inventory, technology set-up, and supplies for remote and in-office needs.
• Serve as the point of contact for our project management system, teamwork.com, and coordinate with coaches, area directors, and vice presidents to ensure projects are accurate with estimated time.
• Serve as the primary contact for vacations and holidays, ensuring that both are on the shared calendar

HR & Hiring

• Support the hiring process by posting job descriptions and assisting with applicant tracking and interview scheduling.
• Facilitate employee onboarding by setting up computers/accounts and orienting new hires to internal systems.

Board Support

• Act as secretary for board meetings, taking and distributing meeting minutes using automated electronic means.
• Coordinate board meeting logistics including scheduling, agenda prep, material preparation and distribution and attendance.

Leadership Support

• Relieve the CEO and VP of Finance of select administrative and coordination duties.
• Monitor and manage shared calendars, communications, and workflows as needed.

Qualifications

Required:

• Located in the Denver Metro area with ability to occasionally work in-person.
• Prior experience in office or nonprofit administration, bookkeeping, or operations.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
• Ability to work independently and manage multiple tasks with minimal supervision.

Preferred:

• Familiarity with nonprofit operations and/or board governance.
• Experience using accounting or CRM software (e.g., QuickBooks, Salesforce, or similar).
• Background in remote work environments.

Work Environment & Schedule

• This is a part-time, non-exempt role averaging 16 hours per week , with a flexible daily schedule (e.g., 3–4 hours/day across the workweek).
• Work is primarily remote but with occasional in-person meetings or tasks in our Colorado office or at event or school locations.
• Some evening availability may be requested for board meeting support.

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